Staff guide

How to run a poker run

Access, setup, and event-day desks — from first sign-in through the live board.

Access

Signing up creates your account. From /go you can create a club yourself, or wait for a platform admin to assign you as judge or admin on an existing club.

Sign up or sign in, then you’ll land on /go.
No club yet? Create one on /go — you’re the club admin and can open the desk immediately.
Joining an existing club as judge or admin? A platform admin adds you on the club’s Members page.
With one or more memberships, /go lists your clubs (and lets you create another).

Platform admins still manage clubs and staff from /platform. Club admins cannot invite staff themselves.

Club setup

Before event day: branding, a configured run, and a roster so check-in is a lookup.

Open Branding and set logo and colors — they show on desks and the public board.
Create a poker run: schedule, timezone, hand and bonus prices, max hands, payout percent and place splits.
Open the run for check-in when you’re ready to sell hands.
Import the member roster (CSV or TSV) so check-in can look people up.

Run status moves draft → open → in progress → closed. Sales lock when the run ends; judges can still enter hands after close.

Event day

Check-in sells hands, the ledger tracks money taken outside the app, and the board stays public.

At check-in: look up members from the roster, or add guests on the non-member form.
Sell hands and bonus cards; record cash or card in the ledger (payment itself stays outside the app).
Share the live leaderboard URL with the TV crew and briefing table.
Use Returns when players come back — mark returned, then hand off to judges.
End the poker run when sales should stop; judging can continue.

Check-in desk with member lookup and hand sales — Check-in desk — member lookup, guest capture, hand and bonus sales.

Judges

One shared judge station for the return table. Club admins can open it too.

Open /{club}/judge (or the Judge link from the club desk).
Search by player name or hand ID.
Enter the cards from the sealed envelope; best-five ranking is automatic.
Fix mistakes when needed — edits leave an audit trail.

Judge station with player search and hand entry — Judge station — search, enter cards, rank best five.

Public board

Players don’t sign in. Standings and personal pages are public links — no login.

Live leaderboard: /{club}/run/{runId}/leaderboard — places, best-five, and prize amounts as sales and judging land.
Personal standing: each player gets a page by public code for their own result.

Live public leaderboard with places, cards, and prizes — Public TV board — no login required.

Roles at a glance

Who does what on and before event day.

Role	Does
Platform admin	Manages clubs and staff, assigns club admins and judges, can open any club desk.
Club admin	Can create a club from /go; branding, runs, roster, check-in, returns, ledger, rules PDF, exports, end/postpone run; can also use the judge station.
Judge	Shared judge station and returns help. Cannot create runs, sell hands, or change branding.
Player	No account. Uses the public leaderboard and personal standing link from check-in.